Privacy Policy
1. Information We Collect
a) Information You Provide
We may collect personal information when you interact with our website, including:
- Name, email address, and phone number
- Student and parent or guardian information
- Application and admissions details
- Event registrations or inquiries
- Donation or volunteer information
b) Automatically Collected Information
When you visit our website, we may collect limited technical data such as:
- IP address
- Browser and device type
- Pages visited and time spent on the site
This information helps us improve website performance and user experience.
2. How We Use Your Information
We use personal information to:
- Respond to inquiries and communicate with prospective families
- Process admissions and application requests
- Share updates about school events, programs, and opportunities
- Improve our website and services
- Meet legal and regulatory requirements
We do not sell or rent your personal information.
3. Forms and Data Collection (Nova Platform)
All form submissions on our website are processed through Nova, our secure data management system.
Information submitted through forms is:
- Stored securely within Nova
- Accessible only to authorized staff
- Used solely for school-related communication and administration
4. Website Platform and Hosting
Our website is built using the Crossbuilder platform and hosted on secure infrastructure.
While browsing our website:
- Limited technical data may be collected for functionality and security
- This data does not personally identify you unless you choose to provide it
5. Cookies and Tracking Technologies
We may use cookies or similar technologies to:
- Ensure proper website functionality
- Understand how visitors use our site
You can disable cookies through your browser settings at any time.
6. Embedded Content
Pages on this site may include embedded content such as videos or maps. Embedded content from other websites behaves in the same way as if you visited those websites directly.
These third-party sites may collect data about you, use cookies, and monitor your interaction with that content.
7. Third-Party Services
We may use trusted third-party services to support our website and communication tools. These services may collect limited data necessary for their operation.
We take reasonable steps to ensure that providers we work with follow appropriate privacy and security practices.
8. Protection of Information
We take reasonable administrative and technical measures to protect personal information from unauthorized access, disclosure, misuse, or loss.
Access to personal information is limited to staff who require it for their role.
9. Retention of Information
We retain personal information only as long as necessary to fulfill the purposes for which it was collected and to meet legal requirements.
10. Your Rights
You may request to:
- Access your personal information
- Correct or update your information
- Withdraw consent for certain communications
To make a request, please contact us using the information below.
11. Donations
Donations made through our website are processed through the Christian School Foundation, a trusted third-party organization.
When making a donation:
- You will be redirected to their secure platform
- Payment and personal information are collected and processed by that platform, not directly by Smithville Christian High School
- Their privacy policies and terms apply to all donation transactions
We encourage donors to review their policies when completing a donation.
12. Student Photos and Media
Smithville Christian High School may use photos and videos of students for purposes such as:
- Website content and storytelling
- Event highlights and school communications
- Promotional materials
All use of student images is governed by the school’s media release consent process. Photos and videos are only used where appropriate consent has been provided by a parent or guardian.
We take reasonable care to:
- Use images respectfully and appropriately
- Avoid identifying students by full name unless specific permission has been granted
Parents or guardians may update or withdraw their consent at any time by contacting the school.
13. Contact Us
Smithville Christian High School
6488 Townline Road, PO Box 40, Smithville Ontario, L0R 2A0
Email: office@smithvillechristian.ca
Phone: 905-957-3255
14. Updates to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.
About
Smithville Christian High School is a Christ-centred high school in Ontario’s Niagara Region where students belong, believe, and succeed.
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